Application Forms

All the participants (lecturers and students) who would like to have a refund to their expenses must fulfill the appropriate application form.

For Lecturers
The project will refund the 75% of the travel expenses* of each academic participant from the co-operated Universities (consortium Universities) plus there is going to be an amount of daily allowance (153 euros per day). The Organizing Committee has decided to cover the accommodation of each participant lecturer   according to the following rule:

  1. Two days accommodation for lectures that have to deliver one lecture.
  2. Three days accommodation for lectures   that have to deliver two lectures.

 

The Organizing committee will reserve the accommodation for the invited teachers and the amount will be subtracted from the daily allowance of each participant.

* Reasonable Travel Expenses
During the financial planning of the course, reasonable estimates of the cost of the air fares were made and we would like participants from the collaborating institutes to keep the price of their air tickets inline with the following guide:

 

Please fill the Application Form for Lecturers

 For Students:
The project will refund the 90% of travel expenses of the participant students. Additionally to each participant student will correspond 20 euros per day as subsistence costs. This amount of money (280 euros) will be deposited to each student’s bank account after the implementation of the IP (usually 2 months after the last day of the event).

The acceptable travel rates are the same with those for the teachers (see above).

Any students from other Universities that are interesting to participate in this Erasmus IP are very welcome. The organization committee will assist them to book its accommodation and will provide to them all the educational material that will be distributed to the rest of the participants.

Since the project‘s budget is limited the selection of the potential participants will be based
on a) student’s CV, b) the year of his or her studies and c) the proficiency of his or her English.

A Maximum five students from each cooperated University can be selected and be funded by the TRANSELECT project.
The selection will be performed locally in each of the cooperated University by the coordinator for the program from their Institution

Please fill the Application form (The application form information are essentials in order the participants to be refunded with the minimum delay.

Note: For refunding your travel expenses we need the boarding pass or the ticket plus any receipt or invoice to prove the cost of travel.

In the case of any questions please do not hesitate to contact with Mrs Popi Tsitou anytime.

 

Some information from the official document for IP-ERASMUS

Travel costs incurred outside the countries participating in the Lifelong Learning Programme are not eligible, unless prior written authorisation is granted by the National Agency. Travel costs will be accounted for on the basis of the real costs incurred (including any costs for entry/exit visas as required), either in total or in part only (by applying a ceiling or a maximum percentage).

Travel Costs (real costs)

Travel costs of students and teachers directly related to the participation in the IP will be considered eligible under this heading. Travel costs for teachers and students from the co-ordinating HEI are not eligible, if the IP takes place in the town where the co-ordinating HEI is located. Travel costs for teachers and students from a partner HEI are not eligible, if the IP takes place in the town where the partner HEI is located. If the IP takes place in a location which is not the location of the co-ordinating HEI or one of the partner HEIs, the applicant must justify the choice for the different location. If this different location is close enough to the location of one of the HEIs, so that students and teachers from the closest HEI can travel there within a reasonable time and reasonable budget, no travel costs may be calculated for participants from this HEI. Only travel costs for a maximum of 60 students and a maximum of 20 teachers will be considered eligible for funding. Any travel costs for staff not related to actual participation in the Intensive Programme will be accounted for under the heading devoted to organisational costs. Travel costs incurred outside the countries participating in the Lifelong Learning Programme are not eligible, unless prior written authorisation is granted by the National Agency. Travel costs will be accounted for on the basis of the real costs incurred (including any costs for entry/exit visas as required), either in total or in part only (by applying a ceiling or a maximum percentage).

Subsistence costs (flat rate grant using scales of unit costs)

Subsistence costs of students and teachers directly related to the participation in the IP will be considered eligible under this heading. Subsistence costs for teachers and students from the co-ordinating HEI are not eligible, if the IP takes place in the town where the co-ordinating HEI is located. Subsistence costs for teachers and students from a partner HEI are not eligible, if the IP takes place in the town where the partner HEI is located. If the IP takes place in a location which is not the location of the co-ordinating HEI or one of the partner HEIs, the applicant must justify the choice for the different location. If this different location is close enough to the location of one of the HEIs, so that students and teachers from the closest HEI can travel there within a reasonable time and reasonable budget, no subsistence costs may be calculated for participants from this HEI. Only subsistence costs for a maximum of 60 students and a maximum of 20 teachers will be considered eligible. Any subsistence costs not related to actual participation in the Intensive Programme will be accounted for under the heading devoted to organisational costs. The subsistence costs will be accounted for on the basis of flat rate grants using scales of unit costs as presented in Tables 1 and 2 below.

For students, the subsistence costs must be calculated from the daily amount: daily subsistence rate defined by Table 1 below, multiplied by the number of days eligible for subsistence (including travel days and weekend days without subject-related activities). Students have to participate in the IP for its entire duration.

For teaching staff, the subsistence rate must be calculated taking into account the rates defined by Table 2 below (including travel days and weekend days without subject-related activities). Ideally, teachers should stay for the entire duration of the IP. However, teachers may stay shorter than the IP duration but their stay must be in accordance with their teaching activities as described in the daily plan. The calculation method for an "incomplete" week is the number of additional days multiplied with 1/7 of the amount indicated in the column 'Additional amount per week (for weeks 3-6)'. For IPs not exceeding 14 days, the total subsistence cost is based on the amount for week 1 as indicated in Table 2 below plus the number of additional days multiplied by 1/7 of the difference between the amounts for week 2 and week 1 in Table 2.

Daily Rate for Students (Table 1)
Country Daily rate
BE – Belgien 21
BG - Balgarija 13
CZ – Česká republika 18
DK – Danmark 29
DE – Deutschland 20
GR – Ellas
20
E – Eesti 21
ES- España 25
FR – France 23
IE – Eire / Ireland 23
IT – Italia 18
CY – Kypros 16
LV – Latvija 15
LU – Luxembourg 21
HU – Magyarország 17
MT – Malta 18
NL – Nederland 22
AT – Österreich 23
PL – Polska 16
PT – Portugal 18
RO – Romania 15
SI – Slovenia 19
SK – Slovensko 17
FI – Suomi / Finland 25
SE – Sverige 25
UK- United Kingdom 29
IS – Island 22
LI – Liechtenstein 31
NO – Norge 31
CH – Schweiz/Suisse/Svizzera 31
HR - Hrvatska 20
TR – Türkiye 18
For Teaching Staff (Table 2)
Country Daily rate (Total Amount) 1Week (Total Amount) 2Week (Total Amount) Additional amount per week (Weeks 3-6)
BE – Belgien 153 1071 1499 171
BG - Balgarija 99 693 970 111
CZ – Česká republika 135 945 1323 151
DK – Danmark 207 1449 2029 232
DE – Deutschland 144 1008 1411 161
GR – Ellas
144
1008
1411
161
E – Eesti 117 819 1147 131
ES- España 153 1071 1499 171
FR – France 180 1260 1764 202
IE – Eire / Ireland 171 1197 1676 192
IT – Italia 171 BE – 1197 1676 192
CY – Kypros 135 945 1323 151
LV – Latvija 117 819 1147 131
LU – Luxembourg 153 1071 1499 171
HU – Magyarország 126 882 1235 141
MT – Malta 126 882 1235 141
NL – Nederland 162 1134 1588 182
AT – Österreich 162 1134 1588 182
PL – Polska 117 819 1147 131
PT – Portugal 135 945 1323 151
RO – Romania 144 756 1058 121
SI – Slovenia 144 1008 1411 161
SK – Slovensko 126 882 1235 141
FI – Suomi / Finland 189 1323 1852 212
SE – Sverige 189 1323 1852 212
UK- United Kingdom 207 1449 2029 232
IS – Island 162 1134 1588 182
LI – Liechtenstein 234 1638 2293 262
NO – Norge 234 1638 2293 262
CH – Schweiz/Suisse/Svizzera 234 1638 2293 262
HR - Hrvatska 144 1008 1411 161
TR – Türkiye 126 882 1235 141